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Whistleblowing

USER MANUAL FOR THE WHISTLEBLOWING SERVIC

 

User Guide

INTRODUCTION
GlobaLeaks is an open-source whistleblowing platform that enables the creation and management of anonymous reporting services. This manual will guide you through how to use the software as a user.

ACCESSING THE SYSTEM
To access the GlobaLeaks system, open your web browser and enter the URL of the GlobaLeaks service you wish to access. The URL will be provided by your organization.

STARTING A REPORT
Once on the website, you will find a button labeled “Start a Report.” Click this button to begin the reporting process.

ENTERING REPORT DETAILS
You will be guided through a series of screens requesting details about your report. These include the type of report, a detailed description, and the option to attach any supporting documents or images. Fill in the required information in the provided text fields.

ANONYMITY SETTINGS
You have the option to remain anonymous throughout the process. However, if you wish for the organization to be able to respond or ask follow-up questions about your report, you must save the token provided at the end of the submission process. This token will allow you to log in later and respond to any questions or comments regarding your report.

CONFIRMING AND SUBMITTING THE REPORT
Once you have completed the form, you will be able to review all the information entered. If everything is correct, click “Submit” to send your report.

RECEIVING A RECEIPT
After submission, you will receive a report receipt. This receipt contains a unique code that allows you to access your report at a later time. Be sure to keep this code in a secure place.

TRACKING THE REPORT STATUS
You can track the status of your report using the receipt code. Simply enter the code in the appropriate field on the GlobaLeaks homepage to view updates on your report.

INTERACTING WITH CASE MANAGERS
You will be able to interact with the managers handling your report. You can answer their questions, provide additional details, or receive updates on the status of your case.

Remember, GlobaLeaks is a tool designed to protect your privacy and security. Be sure to read and understand all the instructions and information provided by the GlobaLeaks service you are using. If you have any questions or concerns, do not hesitate to contact the organization managing the service.

 

 

Subject: Whistleblowing Notice

Vigolzone, 12 December 2023

Rolleri Spa, always attentive to ethical issues and the proper conduct of its activities, will implement—starting from 17 December 2023—internal reporting systems for violations of national or European Union regulations that may harm the public interest or the integrity of the company. This is in accordance with Directive (EU) 2019/1937 and Legislative Decree No. 24 of 10 March 2023, concerning "the protection of persons who report breaches of Union law and containing provisions regarding the protection of persons who report breaches of national law", also known as Whistleblowing.

Who can file a report?

  • Employees
  • Former employees
  • Interns
  • Collaborators
  • Consultants
  • Shareholders and individuals holding administrative, management, control, supervisory, or representative functions

What can be reported?
According to the regulation, reports must concern actions or omissions that harm the public interest or the integrity of public administration. Below is a non-exhaustive list of examples.

For violations of national regulations, the following may be reported:

  • Administrative, accounting, civil, or criminal offences
  • Unlawful conduct relevant under Legislative Decree No. 231/2001 or violations of the organizational and management models provided therein

For violations of European regulations, the following may be reported:

  • Offences falling within the scope of EU or national acts relating to the following areas: public procurement; financial services, products, and markets; prevention of money laundering and terrorist financing; transport safety; environmental protection; radiation protection and nuclear safety; food and feed safety and animal health and welfare; public health; consumer protection; privacy and personal data protection; and the security of networks and information systems
  • Acts or omissions that affect the financial interests of the Union
  • Acts or omissions concerning the internal market, such as violations related to competition and state aid
  • Acts or conduct that defeat the object or purpose of EU law provisions

What should not be reported?

  • Complaints, claims, or requests related to the personal interest of the reporting individual or to legal actions already filed with judicial or accounting authorities, where such matters concern exclusively their own individual employment relationship or public service relationship with their hierarchical superiors
  • Reports regarding violations already governed under mandatory Union or national provisions, or under national provisions implementing EU acts
  • Reports concerning national security or contracts involving defense or national security, unless such matters fall within relevant EU law

In any case, before submitting a report, the whistleblower must have reasonable and well-founded grounds to believe that the information regarding the alleged violations is true and falls within the scope of the applicable regulations.

What protections are provided for the whistleblower?
Every report is treated with the utmost confidentiality and is managed in full compliance with applicable laws, including those concerning personal data protection.
Whistleblowers are protected from retaliation.

How are reports managed?
To ensure maximum protection for both the whistleblower and the person being reported, the necessary security measures have been implemented. Regardless of whether the whistleblower chooses to report anonymously, the confidentiality of their identity and the content of the report is guaranteed through protocols designed to protect personal data and the submitted information.

Who handles the reports?
The body currently responsible for managing reports is the HR Office, represented by the HR Manager. The HR Manager will issue an acknowledgment of receipt within seven days of the report submission and will ensure that appropriate follow-up actions are taken, forwarding the report to the relevant departments.

How is data stored?
Reports and related documentation are retained for the time necessary to process the report and, in any case, for no longer than five years from the date of the final outcome communication, in compliance with confidentiality obligations.

How to file a report?

  • Access the following link: https://segnalazioni.rolleri.it
  • Once on the site, click the “Start a Report” button to begin the reporting process
  • You will be guided through a series of screens requesting details about your report, including attachments (images or documents)
  • You have the option to remain anonymous throughout the process. If you wish for the organization to respond or ask follow-up questions, you must retain the token provided at the end of the submission. This will allow you to log in later and reply to any messages regarding your report
  • Once the form is complete, you will have the opportunity to review all entered information. If everything is correct, click “Submit” to send your report
  • After submission, you will receive a receipt with a unique code that allows you to access your report later
  • You can monitor the progress of your report using the receipt code
  • You may interact with the managers handling your report to answer questions, provide additional details, or receive updates

This notice, along with the “User Manual”, will be made available to all collaborators via the Zucchetti portal.